Hospitality Suites and Unofficial Events Information
NEW in 2027: WORLDSymposium is pleased to offer two types of meeting rooms for affiliated functions throughout the program.
- Hospitality Meeting Suites are booked for the duration of the meeting and can host a variety of functions during approved times.
- Unofficial Event Spaces are booked for a maximum of 8 hours and are considered a stand-alone event.
- WORLDSymposium reserves the right to control all contracted function space at the Manchester Grand Hyatt San Diego for WORLDSymposium 2027.
- Commercial companies must be contracted exhibitors to request any meeting space at WORLDSymposium.
- Patient advocate groups and non-profit organizations are also eligible to request Unofficial Event space.
- No other Unofficial Events will be approved.
Hospitality Meeting Suites
Maximize your presence at WORLDSymposium by creating a dedicated space to connect, collaborate, and move conversations forward with a private Hospitality Suite, available from Saturday, January 30 – Thursday, February 4, 2027 . All Hospitality meeting suites must be requested and approved by WORLDSymposium.
Hospitality rooms should not host official functions during official WORLDSymposium programming including General Sessions, Satellite Symposia, or Poster Receptions. Although meeting suites are contracted for the duration of the conference, any unofficial events held within these spaces must occur only during the Unofficial Events Available Dates and Times listed below.
The Manchester Grand Hyatt San Diego will not release space without approval from WORLDSymposium. Signage will be allowed only in designated areas and must be reviewed and approved prior to display. Each suite is booked for the entirety of the conference. Additional fees will apply for all food & beverage, audio visual, and specialty furnishing arranged for these suites. Once space is contracted, sponsor will work directly with the hotel staff to coordinate suite details.
Sponsors agree to use these suites for face-to-face client meetings, personnel meetings, or hospitality functions throughout WORLDSymposium. Formal presentations or other educational symposia or sessions are not allowed. Industry Expert Theaters (Non-CE) or Satellites (CE or Non-CE) are the ONLY sponsorship opportunities that allow educational presentations.
Executive Meeting Suites: $10,000 ea.
Two Meeting Suites are available and priced at $10,000 each. WORLDSymposium will confirm specific room assignment after reviewing your application.
- Over 2000 sq ft of meeting space for you to use at your discretion
- Available From 12:00pm Saturday, January 30, 2027 to 5:00pm Thursday, February 4, 2027
- Fee includes basic furnishing – hotel provided tables, chairs, and registration desk outside room if desired.
- Meeting organizer can order food and beverages, audio visual and electricity directly through the hotel at their own expense (contacts will be provided.)
- One fabric tension sign produced by meeting organizer allowed outside room; directional signage is only permitted in designated areas and must be reviewed and approved prior to display.
- The fee is non-refundable once confirmed. If the requestor cancels, WORLDSymposium may resell the space.
Premium Meeting Suites: $8,000 ea.
Six Meeting Suites between 1300- 1500 square feet are available and priced at $8,000 each. WORLDSymposium will confirm specific room assignment after reviewing your application.
- 1300-1500 sq ft to use at your discretion
- Available From 12:00pm Saturday, January 30, 2027 to 5:00pm Thursday, February 4, 2027
- Fee includes basic furnishing – hotel provided tables, chairs, and registration desk outside room if desired.
- Meeting organizer can order food and beverages, audio visual and electricity directly through the hotel at their own expense (contacts will be provided.)
- One fabric tension sign produced by meeting organizer allowed outside room; directional signage is only permitted in designated areas and must be reviewed and approved prior to display.
- The fee is non-refundable once confirmed. If the requestor cancels, WORLDSymposium may resell the space.
Standard Meeting Suites: $4,500 ea.
Eight Meeting Suites between 600-800 square feet are available and priced at $4,500 each. WORLDSymposium will confirm the specific room assignment after reviewing your application.
- 600-800 sq ft to use at your discretion
- Available From 12:00pm Saturday, January 30, 2027 to 5:00pm Thursday, February 4, 2027
- Fee includes basic furnishing – hotel provided tables, chairs, and registration desk outside room if desired.
- Meeting organizer can order food and beverages, audio visual and electricity directly through the hotel at their own expense (contacts will be provided.)
- One fabric tension sign produced by meeting organizer allowed outside room; directional signage is only permitted in designated areas and must be reviewed and approved prior to display.
- The fee is non-refundable once confirmed. If the requestor cancels, WORLDSymposium may resell the space.
Click here to complete the Meeting Suites / Unofficial Event Application.
Unofficial Event Spaces
Unofficial Event Spaces are booked for a maximum of 8 hours and are considered a stand-alone event. All Unofficial Events must be requested and approved by WORLDSymposium. The Manchester Grand Hyatt San Diego will not release space without approval from WORLDSymposium. Signage will be allowed only in designated areas and must be reviewed and approved prior to display.
Unofficial Events MAY NOT be scheduled during WORLDSymposium General Sessions, Satellite Symposia, or Poster Receptions.
Unofficial Events Available Dates and Times:
Sunday, January 31, 2027: 06:00-15:30 and 19:30-Midnight
Monday, February 1, 2027: 18:45-Midnight
Tuesday, February 2, 2027: 18:45-Midnight
Wednesday, February 3, 2027: 18:45-Midnight
Thursday, February 4, 2027: beginning at 15:30
Fees for Unofficial Events:
- Non-profit, Academic, or Government Unofficial Event: $200
- All other Unofficial Events: $1200
The fee is non-refundable once confirmed. If the requestor cancels, WORLDSymposium may resell the space.
Unofficial Event Application may not be used for Satellite Symposia or any other event that is open to the entire WORLDSymposium audience. Unofficial Events may not be scheduled during any time other than times listed above. All events must be by invitation only – a list of proposed invited attendees may be requested. All requests are subject to review and approval.
To avoid any confusion for individuals who participate in these Unofficial Events, please include the following paragraph in a visible area on the invitation:
“Although assignment of space to hold this unofficial event has been approved by WORLDSymposium™ 2027, the event has been planned and paid for by the organizer. This event is not affiliated with WORLDSymposium 2027 and WORLDSymposium 2027 does not have any responsibility for any liability regarding the content of this unofficial event.”
WORLDSymposium reserves the right to decline any Unofficial Events which are in direct conflict with the programming, timing, or philosophy of WORLDSymposium, or are in violation of any policy of WORLDSymposium. Companies who schedule any Unofficial Event onsite at Manchester Grand Hyatt San Diego, or offsite at any other location, during non-approved times, are in violation of WORLDSymposium’s policy on Unofficial Events. Companies in violation will be penalized and will lose priority points.
WORLDSymposium accepts no financial or organizational responsibility for Unofficial Events. Room rental, catering, AV equipment, labor, and other charges are the sole responsibility of the organizer.
WORLDSymposium will limit the number of meeting rooms assigned to any one exhibitor for Unofficial Events during WORLDSymposium 2027 due to meeting room space limitations at the Manchester Grand Hyatt San Diego. (ONLY REGISTERED EXHIBITORS and Patient Advocate Groups may request Unofficial Event Space.) To be fair to all patient advocate groups and exhibitors, space for Unofficial Events will be assigned as described below.
- Requests for an Unofficial Event for a group meeting of more than 8-10 people, with a specific purpose for the meeting, on one specific date and time, will be assigned to one meeting room only for that specific date and time.
- Each individual Unofficial Event on each day will be considered ONE Unofficial Event and will be assigned to meeting room space only for the duration of the specific meeting.
- The meeting must have a specific title, and a specific group of attendees, and can only occur during approved Unofficial Event times.
- WORLDSymposium will assign these Unofficial Events to available meeting room space and will balance meeting room assignments to ensure equal access to patient advocate groups and all exhibitors.
- Any Unofficial Event Applications from a single company to hold multiple meeting room spaces for Unofficial Events will be reviewed internally by WORLDSymposium to determine if space is available and if the Unofficial Event can be approved. If an Unofficial Event spans multiple days, it should be booked as a Hospitality Meeting Suite for the duration of the meeting
- Due to limited availability for meeting room space, requests for 1:1 discussions, pop-up meetings, or other small group or spontaneous Unofficial Events will only be approved 21 days prior to WORLDSymposium 2027. If multiple days of 1:1 discussions are needed a Hospitality Suite should be requested for the duration of the meeting.
- The Unofficial Event Application must be completed for EACH meeting being requested and fees will apply to each individual request.
Click here to complete the Unofficial Events Application.
Content last updated on June 19th, 2026 at 01:12 pm