WORLDSymposium Sponsorship and Exhibitor Deadlines

List of Important Dates and Deadlines

July 1, 2022
Scientific Abstract Submission Open

August 1, 2022
Exhibit Prospectus and Support Opportunities Forms available.

October 1, 2022
Scientific Abstract Submission Deadline

November 1, 2022
Late-breaking Abstract Submission Open

November 1, 2022

  • Deadline for Exhibitor Application and Satellite Symposia Application for priority assignment.
  • Deadline for all payments for Exhibits, Sponsorships and Satellite Symposia. No refunds after this date.

December 1, 2022

  • Late-breaking abstract deadline.

December 20, 2022

  • Booth space assignments emailed and Exhibitor Services Kit/Manual available (online only).

January 6, 2023

  • Group housing must be and paid in full by . On January 9, 2023, the Hilton Orlando housing report will be compared to the WORLDSymposium 2023 conference registration report, and room reservations will be cancelled for all individuals who are not registered for the conference. Please remember that early registration fees end on January 13, 2023.
  • Deadline to make housing reservations at group rate in official WORLDSymposium housing block (unless housing block sells out before this date).
  • All individuals must be registered for WORLDSymposium 2023 in order to reserve a hotel room at the Hilton Orlando.

January 13, 2023

  • Deadline for early registration. No registration refunds after this date.
  • Deadline to submit the following for review: hotel door drops, satellite symposia materials and signage, and all other materials requiring review by WORLDSymposium.
  • Booth space assignments and Virtual Exhibit Assets Required. Submit booth promotions and giveaways.

February 22, 2023

  • Exhibit Hall Hours: 3:00 – 5:00 PM EST

February 23, 2023 February 25, 2023

  • Exhibit Hall Hours (EST):
    10:00 – 10:30 AM
    11:30 AM  – 1:00 PM
    3:00 – 5:00 PM

Content last updated on January 10th, 2023 at 05:04 am