WORLDSymposium Sponsorship and Exhibitor Deadlines
List of Important Dates and Deadlines
July 1, 2025
Exhibit Prospectus and Support Opportunities Applications available.
August 1, 2025
Scientific Abstract Submission Open
October 1, 2025
Scientific Abstract Submission Deadline
- Deadline for Exhibitor Application and Satellite Symposia Application for priority assignment.
- Deadline for all payments for Exhibits, Sponsorships and Satellite Symposia. No refunds after this date.
November 1, 2025
Late-breaking Abstract Submission Open
November 15, 2025
- Island Exhibit Design Approval.
November 20, 2025
- Group housing must be paid in full by November 20, 2025. On Friday, January 9, 2026, the Manchester Grand Hyatt San Diego housing report will be compared to the WORLDSymposium 2026 conference registration report, and room reservations will be cancelled for all individuals who are not registered for the conference. Please remember that early registration fees end on January 5, 2026.
- Deadline to make housing reservations at group rate in the official WORLDSymposium housing block (unless the housing block sells out before this date).
- All individuals must be registered for WORLDSymposium 2026 in order to reserve a hotel room at the Manchester Grand Hyatt San Diego.
November 22, 2025
- Exhibit space assignments emailed and Exhibitor Services Kit/Manual available (online only).
December 1, 2025
- Late-breaking abstract deadline.
Friday, December 5, 2025
- Deadline to submit the following for review: hotel door drops, satellite symposia materials and signage, and all other materials requiring review by WORLDSymposium.
January 5, 2026
- Deadline for early registration. No registration refunds after this date.
- Exhibit Assets Required. Submit exhibit promotions and giveaways.
February 2, 2026
- The Patient Voice: 15:00 – 16:00
- Speed Mentoring Event: 16:30 – 17:30
- Be the Catalyst Event: 17:45 – 19:30
February 3, 2026
- Exhibit Hall Hours (Opening Poster Reception): 15:30 – 17:30
February 4, 2026 – February 5, 2026
- Breaks and Poster Sessions in Exhibit Hall:
10:30 – 11:00
12:00 – 13:30
15:30 – 17:30
February 5, 2026
- Robert J. Gorlin Symposium: 17:45 – 19:00
Content last updated on July 1st, 2025 at 06:36 am