Satellite Symposium Information and Files

Promotion and Distribution Methods 

WORLDSymposium MUST review and approve any and all promotional activities and/or printed materials prior to printing. Please email Josefine jscott@etherio.com if you have any updates.

WORLDSymposium does not provide the pre-registration list. WORLDSymposium will not release email addresses or physical addresses of faculty or attendees.

All promotional materials and signage for Industry Supported Satellite Symposia MUST include the following wording on the front cover of or within the promotional material: 

If CE include this statement: WORLDSymposium has reviewed and approved this Satellite Symposium as appropriate for presentation as an independent educational activity held in conjunction with WORLDSymposium 2024. This Satellite Symposium is not part of the official WORLDSymposium program, and WORLDSymposium does not approve or endorse any commercial products or services discussed during the Satellite Symposium or offered for sale by the corporate supporter of the Satellite Symposium. This Satellite Symposium is not approved for CE by WORLDSymposium. This Satellite Symposium is approved for CE credit by (add CE Provider here).

Eligibility: Registration for WORLDSymposium 2024 and an official name badge are required to attend this satellite symposium.

If Non-CE include this statement: This Satellite Symposium is not part of the official WORLDSymposium program, and WORLDSymposium does not approve or endorse any commercial products or services discussed during the Satellite Symposium or offered for sale by the corporate supporter of the Satellite Symposium. This Satellite Symposium is not approved for CE by WORLDSymposium or any other entity.

Eligibility: Registration for WORLDSymposium 2024 and an official name badge are required to attend this satellite symposium.

All other uses of the WORLDSymposium 2024 name or logo are prohibited.

All materials (promotional and CE activity related) MUST also include the proper ACCME Accreditation Statements. 

Satellite Symposium Files and Deadlines for Approval

Failing to meet these deadlines means the correct title may not appear in the MGM, the PDF may not be included in the pre-event promotional emails, the information may not be included in the mobile app and/or the information may not be included in the On Demand platform.

  • When saving the files, please include a version date
  • If multiple files are being uploaded, and the version date is missing, WORLDSymposium will not assume responsibility for using the correct file
  • If a new version is being uploaded, you may delete/remove the outdated version
Material / Where UsedDEADLINE
Approval of Final Title (Please see WORLDSymposium‘s Editorial Practices on not using the word “storage” in the context of lysosomal diseases. This applies to all Satellite Symposium titles.)November 15, 2023
Final session details including title, description, faculty names. Changes submitted after the deadline are subject to an additional production fee in order for the changes to be updated on printed or digital material (e.g., WORLDSymposium signage, mobile app, website, etc.). No exceptions.

WORLDSymposium is in early February. All Satellite Session details must be reviewed and approved by WORLDSymposium before the year-end holiday break. Please submit your material before the WORLDSymposium’s pre-approval deadline prior to submitting to your internal legal and/or compliance departments.
 
PDF/Handouts including any agendas, speaker listings, etc.
December 8, 2023
Virtual Bag Insert / Invitation
WORLDSymposium will include links to download a Satellite Symposia PDF invitation in the Virtual Meeting Bag. File size must be less than 1 MB.

Mobile App & On Demand Platform: Meeting bag
Onsite: Meeting room as a printed handout. Printing and distributing of onsite material is the responsibility of the agency.

December 20, 2023
Hotel Door Drop
Grants Company the permission to arrange a door drop at Manchester Grand Hyatt San Diego. Company is responsible for production and shipment of door drop items, and payment of fees directly to Manchester Grand Hyatt San Diego for the per item cost of the door drop. All materials must be reviewed and approved by WORLDSymposium.
December 20, 2023
Agenda / Satellite Information PDF
This contains more detailed information about the satellite such as speaker bios, speaker disclaimers, and more detailed agenda information, etc.

Mobile App & On Demand Platform: Included in Satellite Session Listing
Onsite: Meeting room as a printed handout. Printing and distributing of onsite material is the responsibility of the agency.

December 20, 2023
Evaluation (link)
Satellite evaluation to be filled out by attendees.

Mobile App: Included in Satellite Session Listing
On Demand Platform: Included in Satellite Session Listing
Onsite: Meeting room as a printed handout. Printing and distributing of onsite material is the responsibility of the agency.
December 20, 2023
Fabric Tension Stand Graphics
WORLDSymposium will produce (1) promotional double-sided Fabric Stand (3ft x 8ft) for you which will be displayed in an area identified by WORLDSymposium as of Sunday, February 4, 2024. The deadline to upload the print ready graphic file is December 20, 2023. Files received after this deadline might not be considered for printing.
December 20, 2023
Powerpoint Presentations
WORLDSymposium does NOT need to review Powerpoint Presentation. Please do NOT upload them for review. Satellite Symposia do NOT have access to the WORLDSymposium speaker ready room.
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Mobile App Push Notification TextJanuary 5, 2024
Pre- and Post-test LinksJanuary 5, 2024

Satellite Symposium Material Review (Do’s and Don’ts) Checklist

  • Titles should not contain the word Storage in the context of Lysosomal Storage Disease. Please see the editorial practices for more information.
  • Material cannot use the word WORLD, WORLDSymposium, or WORLDSymposium in any way that would imply an affiliation with WORLDSymposium. This includes session titles, descriptions, email addresses, web addresses (URLs) and push notifications.
  • Materials cannot “Welcome” attendees to WORLDSymposium.
  • Materials cannot reference meals or food. Food and refreshments outside the Satellite Symposia session rooms held at WORLDSymposium are provided by WORLDSymposium and paid for out of general meeting registration fees. While meals are provided outside session rooms to encourage attendees to attend Satellite Sessions, please note that these meals are open to all attendees and are part of the registration fee.
  • Satellites materials may provide a link for further information.
  • Satellites may NOT provide a link for registration to the satellite. All Satellite Symposia must be open to all WORLDSymposium attendees at no additional charge. Additional registration sites are confusing and unnecessary.

Content last updated on February 1st, 2024 at 11:18 am